Inclusive Language

Language shapes experiences. Using inclusive language when planning your events goes beyond being “politically correct”—it ensures that your event respects and acknowledges the diversity of your audience.

Inclusive language is a powerful tool that can help make your event welcoming for everyone. By being mindful of how we communicate, we can create spaces where all attendees feel respected and valued.

Here are a few ways to create a welcoming experience through language:

1. Avoid Gender Assumptions
   Avoid using gendered terms like “ladies and gentlemen.” Instead, use neutral words like “everyone” or “guests.” When asking for personal information, give participants the option to share their pronouns or use gender-neutral language like “they.”

2. Be Mindful of Disabilities
   Understand the difference between “person-first” (e.g., “person with a disability”) and “identity-first” (e.g., “disabled person”) language, and respect people's preferences. Use simple language that treats accessibility as a normal part of your event. For example, say “accessible seating” instead of “special seating.”

3. Respect Cultural and Racial Diversity
   Use accurate terms when talking about race or culture, and avoid generalizations or stereotypes. Focus on who people are, not what they’re not.
   Example: Instead of saying “minority groups,” refer to specific communities, like “Latinx community” or “South Asian attendees.”

4. Inclusive Language for Dietary Needs
   Treat different dietary needs as normal, and avoid calling them “special requests.”
   Example: Include options like “vegan,” “gluten-free,” or “halal-friendly” on your menu.

5. Acknowledge Diverse Family Structures
   Recognize that families and relationships come in many forms.
   Example: Instead of asking, “Are you attending with your husband/wife?” ask, “Are you attending with a partner or family member?”